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**Privacy Policy for Nichols Weddings**
**1. Introduction**
**1.1** At Nichols Weddings, we are deeply committed to protecting the privacy of our website visitors and service users.
**1.2** This policy applies when we act as a data controller regarding the personal data of Nichols Weddings website visitors and service users. This means that we determine the purposes and means of processing personal data.
**1.3** We use cookies on our website. If these cookies are not strictly necessary for the provision of Nichols Weddings' website and services, we will seek your consent for their use when you first visit our website.
**1.4** In this policy, the terms "we," "us," and "our" refer to Nichols Weddings. For more information about us, please refer to Section 12.
**2. How We Use Your Personal Data**
**2.1** In this Section 2, we outline:
**(a)** The general categories of personal data we may process.
**(b)** The purposes for processing personal data.
**(c)** The legal bases for processing.
**2.2** We may process data about your use of our website and services, referred to as "usage data." This data may include your IP address, geographical location, browser type, operating system, referral source, visit duration, page views, website navigation paths, and usage patterns. We use Google Analytics as the source of usage data, and this data helps us analyze website and service usage. The legal basis for this processing is our legitimate interests, specifically monitoring and improving our website and services.
**2.3** We may process your personal data, known as "account data," which can include your name, telephone number, address, and email address. This data is processed for purposes such as operating our website, providing services, communicating with you, marketing, and selling relevant goods and services. The legal basis for this processing includes consent, performance of a contract between you and us, and taking steps to enter into such a contract.
**2.4** We may process "service data" provided during the use of our services, including your name, telephone number, address, email address, relationship status, interests, hobbies, and family details. This processing is based on legitimate interests, ensuring the proper delivery of our services.
**2.5** Information submitted in inquiries regarding goods and services, known as "enquiry data," may be processed for purposes such as offering, marketing, and selling relevant goods and services. This processing is necessary for the proper delivery of our products and services.
**2.6** Transaction data, including purchases of goods and services, may be processed for the purpose of supplying purchased goods and services and maintaining transaction records. The legal basis includes the performance of a contract and our legitimate interests in business administration.
**2.7** If you subscribe to our email notifications and newsletters, we may process "notification data" to send you relevant notifications and newsletters based on your consent.
**2.8** Information contained in communications sent to us, referred to as "correspondence data," including communication content and associated metadata, may be processed for the purpose of communication and record-keeping. This processing is based on our legitimate interests.
**2.9** We will process your personal data identified in this policy using third-party data processor software (client management software) such as Light Blue Software and Studio Ninja Software. This processing is necessary for the performance of a contract and our legitimate interests in business administration.
**2.10** Your personal data may be processed when necessary for the establishment, exercise, or defense of legal claims, as well as for obtaining or maintaining insurance coverage and managing risks. This processing is based on our legitimate interests.
**2.11** In addition to specific purposes mentioned in Section 2, we may process personal data when required by legal obligations or to protect vital interests.
**2.12** Please do not provide any other person's personal data to us unless prompted to do so.
**3. Providing Your Personal Data to Others**
**3.1** We may disclose your personal data to any member of our group of companies when reasonably necessary for the purposes outlined in this policy.
**3.2** Your personal data may be disclosed to insurers and professional advisers as needed for insurance, risk management, professional advice, or legal claims.
**3.3** We may share your contact details with suppliers or subcontractors when necessary for product or service delivery.
**3.4** Financial transactions related to our products may involve third-party service providers such as pixieset.com, loxleycolours.com, and printspace.com. Transaction data may be shared with payment services providers like stripe.com and Barclays Bank as needed for payment processing.
**3.5** As stated in Section 2, we will use your data in third-party client management software, including Light Blue Software and Studio Ninja Software, for service delivery and business management.
**3.6** In addition to specific disclosures mentioned in this section, we may disclose your personal data as required by legal obligations or to protect vital interests.
**4. International Transfers of Your Personal Data**
**4.1** Your personal data may be transferred to countries outside the European Economic Area (EEA) in specific circumstances.
**4.2** Our website's hosting facilities are located in the United Kingdom.
**4.3** Our Image Hosting service is situated in the United States of America. Transfers to the USA will be protected by appropriate safeguards, including GDPR compliant transfer services like Dropbox.
**4.4** You acknowledge that personal data you submit for publication through our website or services may be available worldwide via the internet, and we cannot prevent its use or misuse by others.
**5. Retaining and Deleting Personal Data**
**5.1** This section outlines our data retention policies and procedures to ensure compliance with legal obligations regarding personal data retention and deletion.
**5.2** Personal data processed for any purpose will not be retained longer than necessary for that purpose.
**5.3** We retain personal data as follows:
**(a)** Order forms, invoices, contracts, and contract details will be retained for a maximum of 6 years (statute of limitations) after the final service delivery.
**(b)** Planning and wedding details, notes, and information about the wedding day will be kept for a minimum of one year and a maximum of two years.
**5.4** Regardless of the above, we may retain personal data when necessary to comply with legal obligations or protect vital interests.
**6. Amendments**
**6.1** We may update this policy periodically by publishing a new version on our website.
**6.2** We recommend checking this page occasionally to stay informed about any changes to this policy.
**6.3** Significant changes to this policy will be notified to you via email or our website's private messaging system.
**7. Your Rights**
**7.1** In this section, we summarize your rights under data protection law, including access, rectification, erasure, restriction, objection, data portability, complaint to a supervisory authority, and withdrawal of consent.
**7.2** Please refer to relevant laws and guidance from regulatory authorities for detailed explanations of these rights.
**7.3** Your principal rights under data protection law include:
**(a)** The right to access: You have the right to confirm whether we process your personal data and, if so, access the personal data and related information. We will provide the first copy free of charge, and additional copies may be subject to a reasonable fee.
**(b)** The right to rectification: If any of your personal data is inaccurate or incomplete, you have the right to request correction.
**(c)** The right to erasure: In certain circumstances, you have the right to request the erasure of your personal data without undue delay, such as when the data is no longer necessary or if you withdraw consent.
**(d)** The right to restrict processing: You can request the restriction of processing in specific situations, including when you contest the accuracy of personal data or object to processing while verification is pending.
**(e)** The right to object to processing: You have the right to object to our processing of your personal data, particularly if the legal basis for processing is based on public interest or legitimate interests. We will cease processing unless we have compelling legitimate grounds.
**(f)** The right to data portability: If our processing relies on consent or a contract, and it's done by automated means, you have the right to receive your personal data in a structured, commonly used, and machine-readable format.
**(g)** The right to complain to a supervisory authority: If you believe our processing of your personal data infringes data protection laws, you have the right to file a complaint with a supervisory authority responsible for data protection.
**(h)** The right to withdraw consent: If we rely on your consent for processing, you have the right to withdraw that consent at any time without affecting prior lawful processing.
**7.4** You can access your personal data by contacting us as detailed in Section 12.
**8. About Cookies**
**8.1** A cookie is a file containing an identifier that is sent from a web server to a web browser and stored by the browser. Cookies may be either "persistent" or "session" cookies, depending on their lifespan.
**8.2** Cookies typically do not contain personally identifiable information, but data stored in cookies may be linked to personal information we hold.
**9. Cookies We Use**
**9.1** We use cookies for analysis to help us understand the usage and performance of our website and services.
**10. Cookies Used by Our Service Providers**
**10.1** Our service providers may use cookies that are stored on your computer when you visit our website.
**10.2** We use Google Analytics to analyze website usage. Google Analytics collects information through cookies to create reports on website usage. Google's privacy policy is available at [https://www.google.com/policies/privacy/](https://www.google.com/policies/privacy/).
**11. Managing Cookies**
**11.1** Most browsers allow you to refuse and delete cookies. Links to information on blocking and deleting cookies for popular browsers are provided below:
**(a)** [Chrome](https://support.google.com/chrome/answer/95647?hl=en)
**(b)** [Firefox](https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences)
**(c)** [Opera](https://www.opera.com/help/tutorials/security/cookies/)
**(d)** [Internet Explorer](https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies)
**(e)** [Safari](https://support.apple.com/kb/PH21411)
**(f)** [Edge](https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy)
**11.2** Blocking all cookies may affect the usability of many websites, including ours.
**11.3** Blocking cookies may limit your access to some features on our website.
**12. Our Details**
**12.1** This website is owned and operated by Nichols Weddings.
**12.2** Nichols Weddings is registered in England and Wales under registration number [Your Registration Number], with a registered office at [Your Registered Office Address].
**12.3** Our principal place of business is at 20 Rider Haggard Lane, Kessingland, Suffolk, NR337PD..
**12.4** You can contact us:
**(a)** By post, at Nichols Weddings - 20 Rider Haggard Lane, Kessingland, Suffolk, NR337PD.
**(b)** Using our website contact form.
**(c)** By telephone, at 07432559317.
**(d)** By email, at contact.dalenichols@gmail.com.
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